Executive Assistant and Advancement 操作 Manager

Summary

职务名称

Executive Assistant and Advancement 操作 Manager

部门

大学的发展

汇报对象(职位名称)

大学发展副校长

状态

全职/豁免

工作总结

The Executive Assistant and Advancement 操作 Manager, provides direct support 给大学发展副总裁. 这个角色将协调和管理行政人员 scheduling, prepare and organize important meeting materials and presentations, coordinate departmental budgets, in addition to the daily management of the office. 能力 manage multiple issues with a capacity to prioritize responsibilities and manage deadlines, able to work with confidential information with discretion. 强大的人际关系, communication (including good writing and proofreading skills), diplomacy, and organizational 技能要求. Advanced skill in Microsoft Office suite (Word, Excel, PowerPoint, 和展望)是必要的. Proactive and independent approach to work; team player with 需要强烈的主人翁意识. 具有专注于细节的能力 精度. 能够独立工作.

监管责任

• Manages engagement and administrative needs of the 副总统
• Oversees daily workflow and operations for the department
• Manages select administrative duties for the Development team
• Serves as first point of contact for internal and external needs of the department
• Occasional administrative support for Advancement staff

职责/责任

行政职责

• Serve as the liaison and point of contact for the 大学发展副校长
• Provide high level administrative support including drafting and managing correspondences, scheduling appointments and managing the executive’s calendar
• Uses the highest discretion regarding sensitive matters when maintaining confidential files, electronic records, and the VP of 大学的发展 calendar and emails
• Plan, budget, coordinate, and monitor projects requested by VP of 大学的发展
• Creates/prepares correspondence, presentations, reports, graphs, spreadsheets for 或者代表副总统
• Coordinate communications from the 副总统 to the campus and other 成分 必要时. Compose and edit correspondence, including but not limited to gift and other acknowledgments, letters, proposals, and follow-up correspondence for various 成分
• Personally managing and reporting on special departmental projects assigned by the 副总统

开发团队

• Organize travel, reconcile expenses and compile reports for VP and Development team
• Ensures the Development leadership team are staying up to date and meeting deadlines
• Responsible for attending meetings and taking minutes when requested 大学的发展 操作
• Plans logistics and agendas for department wide meetings and briefs the VP prior to 会议及活动
• Handle arrangements for internal meetings including facility arrangements, food, agendas, 截止日期提醒等.
• Prepare ad-hoc and routine reports on 大学的发展 including the Weekly 报告
• Answer phones and direct calls appropriately as the Office contact
• Manage and monitor proper usage of operating funds for 大学的发展 Teams
• Tracks invoices and expenses for all areas while providing balance reports to Directors
• 维持部门办公室供应水平
• Picks up incoming mail and packages for 部门 daily
• Manages the 大学的发展 calendar including internal/external events, golf 购物车使用情况、假期请求等.

人民与文化办公室

• Serves as a liaison and point of contact for human resources matters by maintaining records of new hires, transfers, terminations, changes in job classifications, and 副总裁交办的其他工作
• Document human resources actions by completing forms, reports, logs, and records
• Assist with human resources processes within the department including performance reviews, recruitment, interviews and any other HR administrative tasks as needed
• Support all onboarding processes including initial materials
• Shares important processes, forms, deadlines with 部门
• 寻找空缺职位的协调员

所需的技能/能力

• Excellent verbal and written communication skills
• 出色的时间管理能力
• 较强的分析和解决问题的能力
• 能力 prioritize tasks and to delegate them when appropriate
• Maturity to handle sensitive and confidential information
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships
• 足智多谋，积极进取

学历、证书、执照、 & 经验

• 本科以上学历优先
• Three to five years’ prior experience in supporting a senior executive or team
• Excellent computer skills, including MS Office suite

生理需求

例子:

• Must be able to lift and carry equipment and supplies weighing up to 20 pounds.
• 必须能够弯腰，弯腰，伸手.
• Manual dexterity to efficiently operate a computer keyboard and other business machines.
• Adequate hearing to communicate effectively in person and by phone.

重要提示

This is not an exhaustive list of all responsibilities, duties, and/or 技能要求 对于这个职位. The University reserves the right to amend and change responsibilities 满足组织需求.

应用

Interested applicants are asked to submit a copy of their resume, cover letter, and 推荐人名单和一份完整的 居的应用程序 给乔纳森·米尔斯 uajobs@veosonica.com.